Advances & settlements

Advances and final dues, settled properly.

Note what you lent and the employee confirms it. Payroll recovers it as its own line on the payslip. When someone leaves, the final settlement adds up everything they are owed.

Paylap HRMS app screen: advances
Paylap HRMS app screen: payroll approved

Record an advance

Amount, date, payment mode and reason, in a few taps.

Employee confirms

Staff see what they owe on advances in their own app.

Recovered in payroll

Advance recovery appears as its own deduction on the payslip, until it is cleared.

Full and final

When someone leaves, nothing is missed

The final settlement puts every addition and every recovery in one place, with the exit date and reason, and gives you the net payable.

  • Pending salary, leave encashment, gratuity and bonus
  • Advance recovery and notice recovery
  • Marked paid with the date, so the record is closed
Final settlementExit date, reason and status
Additions
Pending salary added
Leave encashment added
Gratuity added
Bonus and other additions added
Recoveries
Advance recovery recovered
Notice recovery recovered
Other deductions recovered
Net payable to the employee
Screen by screen

How it looks in the app

On the web

What is out, and what has come back.

Total advanced, outstanding and the number of records at the top, then every advance with its status, payment mode and how much has been repaid.

  • Pending, approved and recovered
  • Cash or online, with the reason
  • Issue an advance in one step
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Paylap HRMS web dashboard: advances
On your phone

Every advance, and what is left.

Each advance shows the amount given, what remains to be recovered and how it was paid. The total your staff owe the company sits at the top.

  • Total company dues at a glance
  • Pending, approved and completed tabs
  • Remaining balance on every advance
Paylap HRMS app screen: advances
Questions

About advances & settlements

Anything else? WhatsApp us on +91 82288 22825.

Can the employee see the advance?
Yes. Staff see what they owe on advances in their own app.
How is an advance recovered?
Payroll deducts it as "Advance recovery" on the payslip until the remaining amount is cleared.
What goes into a final settlement?
Pending salary, leave encashment, gratuity, bonus and other additions, minus advance recovery, notice recovery and other deductions. The result is the net payable.
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Advances and final dues, settled properly.

Advance recovery appears as its own deduction on the payslip, until it is cleared.

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