Privacy Policy

Introduction

Welcome to Paylap HRM, a product of DHANNIPAY DIGITAL MARKETING (OPC) PRIVATE LIMITED. We are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy describes how we collect, use, store, and protect information when you use our Human Resource Management (HRM) application and related services.

Information We Collect

1. Personal Information

We collect the following personal information when you register and use our services:

• Identity Information: Full name, date of birth, gender, profile photo
• Contact Information: Email address, mobile phone number, residential address
• Employment Information: Employee ID, department, designation, joining date, work location
• Government IDs: Aadhaar number, PAN number (for Indian users), other identification documents
• Emergency Contact: Name and contact details of emergency contact person

2. Financial Information

For payroll and salary management, we collect:

• Bank Details: Bank name, account number, IFSC code, account holder name
• Salary Information: Basic salary, allowances, deductions, tax information
• Payment History: Records of salary disbursements and transactions

3. Attendance & Location Data

For attendance tracking and geo-fencing features, we collect:

• Location Data: GPS coordinates during check-in and check-out
• Attendance Records: Clock-in/out times, break durations, overtime hours
• Device Information: Device ID, device type, operating system version

4. Company Information

For organization management, we collect:

• Company Details: Company name, address, registration number, GST number
• Department Information: Department names, hierarchies, reporting structures
• Policies: Leave policies, attendance policies, company-specific configurations

5. Technical Information

We automatically collect certain technical information:

• Device Data: IP address, browser type, device model, screen resolution
• Usage Data: Features used, pages visited, time spent on the app
• Log Data: Error logs, crash reports, performance metrics

Data Collection Summary

How We Use Your Information

We use the collected information for the following purposes:

Service Delivery

• Managing employee profiles and organizational structure
• Processing attendance and leave management
• Calculating and processing payroll and salary disbursements
• Generating HR reports and analytics for authorized users

Security & Compliance

• Authenticating users and preventing unauthorized access
• Verifying attendance through geo-fencing
• Complying with legal and regulatory requirements
• Maintaining audit trails for compliance purposes

Communication

• Sending service-related notifications and alerts
• Providing customer support and responding to inquiries
• Sending important updates about policy changes

Improvement

• Analyzing usage patterns to improve our services
• Fixing bugs and optimizing performance
• Developing new features based on user needs

Data Storage & Security

Where We Store Your Data

Your data is stored on secure cloud servers with industry-standard encryption. We use reputable cloud service providers that comply with international security standards including:

• SSL/TLS encryption for data in transit
• AES-256 encryption for data at rest
• Regular security audits and penetration testing
• Multi-factor authentication for administrative access

Security Measures

We implement comprehensive security measures including:

• Secure authentication using industry-standard protocols
• Role-based access control (RBAC) to limit data exposure
• Regular data backups with encrypted storage
• Continuous monitoring for security threats
• Incident response procedures for data breaches

Information Sharing & Disclosure

We do not sell your personal information. We may share your information in the following circumstances:

With Your Employer

• Authorized company administrators can access employee data for HR management purposes
• Managers can view attendance and leave data of their team members

Service Providers

• Cloud hosting providers for data storage
• Payment processors for salary disbursement (if applicable)
• Analytics providers for app improvement

Legal Requirements

• When required by law, regulation, or legal process
• To protect the rights, property, or safety of our users
• To comply with tax and labor law requirements

Your Rights

You have the following rights regarding your personal information:

• Access: Request a copy of the personal data we hold about you
• Correction: Request correction of inaccurate or incomplete data
• Deletion: Request deletion of your data (subject to legal retention requirements)
• Portability: Request your data in a portable format
• Withdraw Consent: Withdraw consent for optional data processing
• Complaint: Lodge a complaint with relevant data protection authorities

Cookies & Tracking Technologies

We use cookies and similar tracking technologies to enhance your experience:

• Essential Cookies: Required for basic functionality and security
• Preference Cookies: Remember your settings and preferences
• Analytics Cookies: Help us understand how you use our service

You can control cookie settings through your browser. However, disabling certain cookies may affect the functionality of our services.

Children's Privacy

Our services are not intended for individuals under the age of 18. We do not knowingly collect personal information from children. If you believe we have collected information from a minor, please contact us immediately at info@paylap.in.

Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any significant changes by:

• Posting the new Privacy Policy on this page
• Updating the "Last Updated" date at the top of this policy
• Sending an email notification for material changes (where applicable)

We encourage you to review this Privacy Policy periodically for any changes. Changes are effective when they are posted on this page.